Welcome to this tutorial on how to manage Email Accounts in cPanel, including creating new email account, changing email password or disk space, deleting email account or finding the details of email client software configuration.
We assume that you have already logged into cPanel.
Click Email Accounts icon under Mail section.
You can create your required email address on this Email Accounts screen for any of the domains you have in your account including addon and parked domains.
You can also see all email accounts that you have created earlier and can manage them e.g. change password, change disk space for email account, delete an email account, get the details of email configuration to setup in Outlook, Thunderbird or other email software on your computer.
The list of email accounts also shows how much disk space is used by each account.
We are going to create a new account so we’ll focus on that part of the screen. Enter your desired email user. For this tutorial we use firstname.lastname@example.org as the email address. Next enter a strong password. The strength indicator will show you how strong is your password. Try to use alpha-numeric, upper-lower case combination with a few special characters. Never use dictionary words or your name etc. You can use the Password Generator for help in creating a strong password. Remember the password or note it down safely where only you can access it.
You can set the mailbox quota here as well. This is for the storage of emails for this particular email account in your hosting account. Please note that if this email account uses all the disk space you define here and is full, any new email will be rejected by the server with Mailbox quota exceeded error and returned to the sender of the email.
Click Create Account to finally create the email account.
Now that the email account has been created, it will be listed on this same page. If you have already forgotten the password 😉 you can change it by clicking Change Password. Similarly you can change the disk quota or delete the account altogether and start over again.
Click More to access a drop down menu with two more options. You can select Access Webmail which will ask you for the email password and then login you to webmail. We’ll talk about this in another post. Click Configure Email Client to view the page that provides manual and auto-configuration for a number of email clients such as Microsoft Outlook, Mac Mail, Postbox, Thunderbird and KDE Kmail.
If Auto Configuration does not work for some reason, note down the manual settings:
Please use Secure SSL/TLS Settings (that is why they appear recommended). Also make sure to setup authentication for SMTP to send emails from the server.